If you wish to register for any expedition/event with Himalayan Terra, please read and understand the following Terms and Conditions and retain for future reference as they form the basis of your contract between us, Himalayan Terra, and all those listed on the booking form on whose behalf the party leader is acting. A contract will only exist when we have received a completed booking form from you, your deposit and proof of appropriate insurance and we have sent to you confirmation of your booking and invoice. TRAVEL AND MEDICAL INSURANCE Travel and medical insurance is mandatory on all Himalayan Mountain Terra – Expeditions and other events. Our mountain biking expeditions take place in wilderness areas where there is often little access to normal medical services or hospital facilities. Where necessary, evacuation can be difficult and expensive. Medical and evacuation expenses will be the responsibility of the participant. Expedition’s participants are responsible for purchasing medical insurance. If you are likely to participate in other activities available in the resort/area (e.g. paragliding, rock climbing, rafting etc.), please make sure the insurance includes full cover for all the activities that you may participate in. It is an essential condition of booking your holiday that you take out adequate holiday insurance to our reasonable satisfaction. We reserve the right to terminate your booking if you fail to obtain travel insurance. However, it is the responsibility of you and all members of your party to ensure the insurance cover purchased is suitable and adequate for your particular requirements. We cannot be responsible for your costs if you fail to do so. Any other excursions or hazardous activity in which you participate during our expedition, such as paragliding, rock climbing, rafting etc., are at your own risk and liability and may not be covered under the terms of your holiday insurance. Please check the details of your individual policy before participation. If you carry out any activities with a member of our staff or representative of flow, we cannot take any responsibility for injuries/death howsoever caused. At all times clients must use their own judgements based on their abilities and all activities of whatever nature are at their own risk. To purchase Travel and Medical Insurance please contact your local travel agent. CANCELLATIONS CANCELLATION BY THE PARTICIPANT All cancellations have to be made in writing and sent by mail or email to Himalayan Terra (himalayanterra@gmail.com) by the person named on the booking form. Cancellation assessments will be calculated on the day Himalayan Terra receives your notification. Cancellation charges will be calculated from the date we receive written notice of cancellation via mail or email. If cancelling the following policy will apply: • 90+ days prior to your trip: Cancellation charge of 20% of the total cost of the trip • 46-90 days prior to your trip: Cancellation charge of 50% of the total cost of the trip • 0-45 days prior to your trip: Cancellation charge of 100% of the total cost of the trip Please note that any payments made to an airline on your behalf may not be recoverable and will be subject to the airlines cancellation policies. No refunds will be made for a cancellation during the course of the tour, nor for unused portions of the trip. CANCELLATION BY HIMALAYAN TERRA Himalayan Terra reserves the right to cancel a trip if the minimum number of participants for a trip is not fulfilled. We also reserve the right for making alterations to our website and expedition details before and after bookings have been confirmed. We will notify you for any such modifications. If we cancel an expedition you will receive a full refund of all monies paid to us. Please note that once trips are scheduled, cancellations by us are extremely rare. Himalayan Terra cannot assume responsibility for any loss incurred on account of non-refundable air tickets. Please contact us prior to purchasing your flight as to confirm that the required number of participants have signed up for an expedition. Himalayan Terra cannot be responsible for any loss, delay, cost or the enjoyment of your holiday due to weather conditions. No refunds can be made if weather conditions are unfavorable. We can accept no legal liability and will pay no compensation FLIGHTS Please contact us before you book your flight to confirm that the trip has enough participants to run the trip. Each participant is responsible for booking their own flight to the mentioned city or city where the trip begins. Please note most airlines charge an additional fee for bikes. We cannot accept any liability if you are refused entry onto a flight or into any country due to failure on your part to carry the correct passport, visa or other documents required by any airline or authority. For all expeditions, we will set a meeting place and time at the airport or any other mentioned place on Day 1 of your holiday. If you plan to stay longer, or arrive earlier, please notify us so that we can help you to arrange your travels. SINGLE PERSON SUPPLEMENTS Accommodations are based on double occupancy at hotels. Single room arrangements are usually available for a supplemental cost. We will do our best to find a suitable roommate for those desiring one, but if one is not available, you will be given a single room and charged a single supplement. We reserve the right to raise the trip cost if there are exceptional cost increases beyond our control. SPECIAL REQUESTS If you have a special request, please clearly note this on your booking form, or if later make it in writing, but we cannot guarantee any request that you ask us to provide unless we have confirmed it in writing. We cannot guarantee such services will be provided even if we confirm that they have been passed on. Please note that all services are provided subject to the conditions of the relevant supplier, some of which may limit or exclude the supplier's liability to you. HEALTH AND FITNESS REQUIREMENTS Participants should be healthy and are advised to check with their own doctor for their own medical requirements before travelling. It is very important that persons with medical problems make them known to us well before departure. Hospital facilities for serious problems can be difficult to source in remote areas and evacuation can be delayed, difficult and expensive. Himalayan Terra assumes no liability regarding provision of medical care. PARTICIPANT RESPONSIBILITIES Himalayan Terra expects that participants are responsible for: understanding the conditions implied in an expedition/event Itinerary, selecting a trip that is appropriate to their interests and abilities. We would suggest taking care of your personal belongings. We cannot be held responsible for any loss, damage or theft of your personal belongings. Please do not try to compete/race with fellow participants on any expedition. Reckless riding will not be appreciated. Don’t Disrespect the Locals or destroy/deface any property. We want all our clients to have an enjoyable holiday and best riding experience with us.